12+ Time-Saving Tips for Microsoft PowerPoint-It's all happened to us. You've been working for the past few days on an PowerPoint presentation that shouldn't require longer than a couple of hours. Each when you think you're on the right track to completing it You discover additional details or images that you need to include.
It's true the process of creating the perfect PowerPoint presentation doesn't need to be time-consuming. This is why we've created an array of suggestions to help you save time while making your next presentation.
1. Plan Your Presentation
It is possible to save time while you are working on your presentation even before opening PowerPoint. You can utilize any of the apps, from text-to-voice to a sheet of paper that can sketch out the contents and layout that you want to present on your slides. You should think about the main concept you wish to convey and identify who your target audience.
If you've never done this previously, planning ahead can assist you in determining whether you should include an outline of the timeline, make pie charts or even add video.
2. Turn Word Docs Into a PowerPoint Presentation
Instead of putting together the same information two times it is possible to convert the Microsoft Word document into a PowerPoint presentation. It's not perfect, as it is necessary to organize the Word document but it could make it easier for you to save time while making changes to your presentation.
3. Utilize PowerPoint Templates
One of the best methods of reducing time spent creating an PowerPoint document is to utilize templates. So your presentation will be able to have a consistent design because templates have backgrounds, fonts, effects, backgrounds layouts, and even content. It is possible to access PowerPoint templates by clicking the File menu and selecting New.
The greatest benefit is that you can customize the templates and save them for later use. It is possible to include the PowerPoint template to your personal or business branding. If you are unable to find a template that you like and would like your presentation to be noticed, you can download free online animated PowerPoint templates for presentations.
4. Make use of Master Slides
Utilizing the master slide is an excellent method of ensuring that each slide has an identical style. It is also possible to quickly change the overall style of your presentation simply by making edits to the main slide. In addition slide masters are an excellent tool to create stunning presentation.
5. Customize this Quick Access Toolbar
If you are frequently required to utilize the similar command, you can incorporate it into the PowerPoint toolbar to make it easier to use it more quickly. Here's how to accomplish this:
Go to File and select Options.
Within the PowerPoint Options window, click Quick Access Toolbar.
Set Choose command to all commands in case you're unsure of the type of tool you require is part of.
Choose the option you prefer.
Select Add and then OK. include it in the toolbar.
PowerPoint settings
6. Duplicate objects
The most common method of duplicate an object within PowerPoint is to select it, hit Ctrl + C , and then copy it. The downside with this technique is it gives you no control over the location PowerPoint puts your duplicated objects. Here's how you can control duplicated objects.
Hold and press Ctrl (or CMD) and select the object you wish to duplicate. Drag it to where the duplicate should be. This method can even work with multiple slides and objects.
7. Move objects with one pixel
How often did you have to struggle to move an object particularly in the case of smaller with an extremely sensitive mouse? If you wish to slight shift an object simply select it, then press one of the Arrow keys. The object will move by one pixel within the selected direction.
8. Learn to quickly locate objects
If you've added a large number items to the PowerPoint display, then you might be having a difficult time in locating one. When you group, overlap or even send objects back to the front the problem becomes even more difficult to move the objects around.
If you need to quickly locate an object, you can use the Tab button to go through the objects. If the object that you'd like to pick is part of an existing group, choose the group first and then hit Tab. This way, you'll be able to cycle only through the items within that group.
9. Change the default view
The default view of PowerPoint has been set to normal. However, if you're used to having a different setting it could be difficulties making an effective PowerPoint presentation. Here's how to change the default view of PowerPoint standard view.
Read More : How to Change Layouts in PowerPoint
Go to File and select Options.
On the left-hand menu Click Advanced from the left-hand menu.
In the section Display, click the Open view of all documents that you want to view and choose your choice.
Click OK.
PowerPoint default view
10. Utilize Keyboard Shortcuts
It's a fact that using keyboard shortcuts can make the process easier regardless of the task you're working on. Knowing a few shortcuts to the most commonly used tools will make your life easier, since you won't need to scroll through each of the tabs in PowerPoint each time. If you're an Windows user There are plenty options of PowerPoint keyboard shortcuts you should know.
11. Make use of PowerPoint Add-Ins
Add-ins are additional programs created to bring additional features or functions to your Office applications. There are a lot of add-ins for free online that assist you in quickly adding images and QR codes or even make the presentation more interactive in general.
12. Repetition the last Command
There's a simple method of using the last command repeatedly The best part is that it can be used in every Office applications. For the final option, just press F4. Be careful not to let your muscle memory outweigh your intent, and instead use Alt + F4 since you could be required to retrieve your lost file.
13. Recycle an old presentation
If you're running out of time and have to design an appealing PowerPoint design, you may utilize older work. Instead of creating a new presentation You can modify an earlier presentation.
But this doesn't mean that your presentation has to be the same as the previous one. You can alter the template, select the color theme and even add some animations to give your presentation a new look.
Don't Waste Time in PowerPoint
PowerPoint includes a variety of tools and techniques that will aid you in saving time when making your slides. There are some tools, like master slides and add-ins or templates that you must utilize from the beginning.
Once you've completed your presentation and have plenty of time remaining You can utilize PowerPoint the speaker trainer to refine your presentation abilities.